Job Title:

Division:

Monitoring and Evaluation Officer,

Global Comprehensive Abortion Care Project (GCACP),

IPPF/South Asia Regional Office,

Fixed term to 2012

Location:

Responsible to:

Date:

IPPF/SARO,

New Delhi, India

Project Officer, GCACP

December 2007

1.         JOB PURPOSE

Describe why the job exists.

To be responsible for the monitoring and evaluation (M&E) of the regional and country level projects funded through the Global Comprehensive Abortion Care Project (GCACP).

2.         KEY TASKS

Describe the main activities undertaken by the job holder.  The list need not be exhaustive, but should reflect the most important features of the job.

A. TASKS:

1.             To finalise and implement the unified M&E system for the Regional and Member Association (MA) level GCACP in the South Asia Region in collaboration with SARO colleagues and the GCACP Team, CO.

2.             To work closely with the M&E Officer, GCACP, CO to introduce and monitor implementation of the new Clinical MIS and provide feedback to SARO colleagues and the M&E Officer, GCACP, CO, to ensure efficient and effective M&E of all project activities at all times.

3.             To ensure consistency of approach at the RO and MA level in the M&E of the GCACP in collaboration with the M&E Officer, GCACP, CO, using M&E tools developed (hardware, software, written guidelines). To provide feedback to SARO colleagues and MAs for changes/improvements to strengthen programme implementation, as appropriate

4.             To coordinate quarterly data collection and analysis of abortion related service statistics and submit Quarterly Service Statistics & Progress Report to M&E Officer, GCACP, CO.

5.             To assist in the compilation of 6 monthly Performance & Financial Donor Reporting with SARO colleagues for submission to the GCACP team, CO.

6.             To undertake 6-monthly monitoring and technical support visits to MAs including clinics to assess progress against approved M&E Plan.

7.             To work closely with SARO colleagues to design activities to strengthen the capacity of MA staff in M&E activities of the GCACP through provision of technical support e.g. skills assessment, training and appraisals.

8.             To support the design and implementation of baseline/midline/and other surveys according to the approved workplan,

9.             To work closely with SARO and GCACP, CO colleagues to conduct regular project reviews, the Mid Term Reviews (3^rd Year Q1 of project period) and Final Evaluation – Year 5 Q4 or Q1 of the following year.  

10.         To contribute to regional and IPPF wide organisational learning by preparing and disseminating data, lessons learned, good practices and statistical, qualitative, and anecdotal evidence provided by activities of the GCACP to stakeholders.

11.         To produce a variety of written documents e.g. data summaries, workshop reports, etc.

12.         Support the MAs in the revision of work plans and strategies In collaboration with GCACP Team , Central Office

13.         To contribute to the Regional Office’s Annual Performance Report including the review and use of IPPF wide abortion service statistics.

14.         To build and maintain positive relationships with all members of staff, and contacts within and outside the Federation.

15.         To undertake any other reasonable duties as may be requested from time to time.

B. AREAS TO MONITOR/REVIEW

1. Clinical service statistics-specific to abortion services (including post abortion contraception).

2. QoC issues with regards to the provision of safe abortion services at SDPs.

3. Implementation and monitoring of Clinic Management Systems

4. Referral system with partner clinics – effectiveness of the system and quality of services provided to referred clients.
5. Field activities: CBD, awareness and advocacy programmes both at community & national levels as per the approved work plan /M&E Plan.
6. Relevance and effectiveness of trainings (both at Regional and MA level). 

7. Other activities ­– e.g. level of collaboration with government officials and other partners at clinic, MA and regional levels.

3.         RESPONSIBILITIES

Describe:     a)     staff responsibilities carried out by the job holder.

None

                    b)     financial responsibilities carried out by the job holder.

·         Participate in the monitoring and evaluation component of the annual budget of projects funded through the GCAC project.

·         Monitor expenditure on monitoring and evaluation at Regional Office and MA level.

                    c)     advisory responsibilities carried out by the job holder.

·         To advise and update the Programme Manager, Safe Abortion and other colleagues on all aspects of monitoring and evaluation of the GCACP. 

·         To liaise with colleague(s) in Management Information Systems team at the RO to ensure accurate and timely submission of data form MAs implementing the GCACP. 

4.         EDUCATION & QUALIFICATIONS

Describe the likely educational/training background of the job holder.

The post holder must have a degree in a social science, development or health related subject, or equivalent standard of education. 

5.         PROVEN ABILITY

Describe the minimum level of professional experience required to do the job.

·         Developed application in the evaluation and / or operational research of programmes, to include the design and implementation of evaluation strategies. 

·         Knowledge of sexual and reproductive health issues in developing countries.

6.         SKILLS

Detail the skills needed to do the job, including languages.

·         Excellent interpersonal and communication skills required to train / coach staff and give occasional presentations.

·         Excellent written communication skills.

·         Strong analytical skills including analysis of both quantitative and qualitative data.

·         Excellent organisational and time management skills required to meet deadlines.

·         Ability to work independently and as part of a team.

·         Excellent Information Technology skills.

·         Fluent English essential.  One other language desirable – Hindi.

7.         PERSONAL COMPETENCE

Describe the characteristics of effective job performance, eg. sound judgement, ability to maintain confidentiality.

·         Willing to travel extensively within and outside the Region approximately 60 days a year.

·         Cultural sensitivity

·         Pro-choice